How a WildRun agent goes live in your business.
Five business days from "yes" to "answering." Here's exactly what happens — no jargon, no surprises.
Your agent is built, not configured.
This isn't a plug-in or a template. Every WildRun agent is custom-built for the way your specific business works.
We spend 60 minutes learning your business. Every call type you receive, every FAQ your staff answers daily, how appointments are booked, what happens when someone is upset, what to do with an emergency. We also listen to sample calls if you have recordings.
We map every call path: inbound vs outbound, new callers vs returning, routine inquiries vs urgent matters. We write escalation paths — when the agent transfers to a human, and how it hands off cleanly with a full summary so your staff never have to ask the caller to repeat themselves.
You choose from multiple voice profiles — gender, accent, warmth, pace. You approve the tone before a single call goes live. The agent speaks in your brand voice, uses your business name, and reflects how you want your practice to be perceived.
We connect to your existing phone system (no new hardware), your calendar (Google, Outlook, or practice management software), and your CRM. Every call is logged automatically — full transcript, summary, action taken.
Before going live, we simulate dozens of call scenarios — normal, difficult, and edge-case. You test it yourself by calling the agent. We tune it until you're confident. Most clients need 2–3 iterations.
Go live on your existing number. The first 30 days include weekly tuning sessions — we review real calls, identify gaps, and keep improving. After that, you get monthly reports and direct access to make updates whenever your business changes.
What your agent can do.
Not a phone tree. Not a chatbot with a voice. A fully capable AI agent that handles real conversations.
Answer inbound calls 24/7
No hold music. No voicemail. Every call answered in under 2 seconds, simultaneously, no matter how many come in at once.
Qualify leads dynamically
Asks the right questions based on what the caller says. Routes qualified leads to booking, unqualified inquiries to appropriate resources.
Book appointments directly
Checks your calendar in real-time and confirms the booking before the call ends. Sends confirmation SMS and email automatically.
Outbound follow-up calls
Calls leads who didn't book. Follows up on no-shows. Checks in with patients before procedures. Runs entirely on autopilot.
Warm transfers to humans
When escalation is needed, the agent briefs the human before handing off — name, reason for call, what was already covered. No repeating.
Multiple languages
Detects the caller's language and responds naturally. Expand your market without expanding your team.
Recognizes returning callers
Caller ID integration means the agent knows who's calling before they say a word. Personalized, not generic.
Logs everything to your CRM
Full call transcript, summary, action taken, and next steps — pushed to your CRM automatically after every call.
Enterprise-grade. Built for reliability.
Your phone system is your business lifeline. We don't compromise on infrastructure.
WildRun agents run on Cloudflare's global edge network — the same infrastructure that handles a significant percentage of all internet traffic. That means your agent responds from a server geographically close to your callers, keeping latency imperceptible.
We use the most advanced voice AI available, with human-level naturalness across dozens of voice profiles. Conversations are dynamic — the agent doesn't read from a fixed script. It understands intent and responds intelligently to anything a caller might say.
Every deployment is custom. We don't sell seat licenses or recurring logins to a SaaS platform. We build a dedicated agent for your business, hosted on infrastructure you can rely on at 3 AM.
Everything you need to run on autopilot.
Your custom voice agent
Built specifically for your business. Not a template, not off-the-shelf.
Call dashboard
Full logs, transcripts, and recordings for every call. Accessible 24/7.
Monthly performance reports
Call volume, booking rates, escalation rates, and ROI tracking.
Ongoing tuning
Businesses change. Your agent updates with you — new hours, new services, new team members.
Direct access to your team
Not a ticket system. A real person who knows your account and responds quickly.
30-day launch support
Weekly check-ins in the first month to tune the agent based on real call data.
Concrete deliverables from every call.
Not a black box. Here's a real call scenario — dental patient phoning at 11:42 PM — and the four artifacts your agent produces automatically, before you wake up.
Horizon Family Dental · 11:42 PM · Inbound call · 2 min 14 sec
This is what your business gets from every call your agent handles — whether you’re with a patient, in a meeting, or asleep. No voicemail. No missed leads.