HVAC, plumbing and electrical
After-hours call triage, maintenance plan reminders, estimate follow-up and review requests after each job.
AI automation · Bend, Oregon
If it’s repetitive, we can probably automate it.
Tell us the chore that eats your week. If it’s worth automating, we’ll build something to handle it, and you decide which steps still need a person.
- Answer the 7:42 callSummary sent to you
- Reply to the new website leadReply sent
- Remind tomorrow’s customersReminders sent
- Send invoices for finished jobsInvoices sent
- Answer the new one-star reviewDraft ready for your okay
Good places to start.
Small chores with a clear before and after. Tick any that sound useful, and they’ll go into your message to us.
218 automations,
20 parts of your business.
This is a menu of what we can build, not a list of past projects. Some items depend on what each service allows, and business texting needs customer consent and carrier registration.
Phones and front desk
Leads and sales
Email and inbox
Scheduling and dispatch
Customer service
Reviews and reputation
Marketing and social media
SEO and AI search
Websites and forms
Invoices and bookkeeping
Documents and paperwork
Quotes and proposals
Hiring and staff
Inventory, vendors and fleet
Reports and dashboards
Data and connecting your apps
Research and monitoring
Custom AI assistants and agents
Online stores
Compliance and admin
Nothing here matches that. Tell us the chore and we’ll say whether it can be automated.
What it can look like in your line of work.
Roofing, remodeling and construction
Photo job logs, bid tracking, change order drafts and subcontractor insurance tracking.
Landscaping, snow removal and pest control
Seasonal renewals, route planning, weather notices and recurring service billing.
Dental, medical and therapy offices
Front-office work only: reminders, intake paperwork, recall lists and insurance verification prep, on tools that fit your privacy obligations. No clinical decisions.
Law firms
Intake screening, conflict check prep, document summaries for attorney review and deadline reminders.
Accounting and bookkeeping firms
Client document collection, tax season reminders, inbox sorting and engagement letter routing.
Insurance agencies
Renewal reminders, certificate requests, quote intake and policy document filing.
Real estate
Fast lead replies, listing description drafts, showing scheduling and transaction checklists.
Property managers and vacation rentals
Guest messages, maintenance tickets, cleaning schedules and owner statements.
Restaurants, breweries and cafes
Catering inquiries, supplier invoice capture, staff schedules and review reply drafts.
Retail and outdoor shops
Stock alerts, rental bookings, digital waivers and seasonal promotions.
Salons, gyms and studios
Booking, rebooking prompts, class waitlists and membership renewals.
Trucking and logistics
Delivery paperwork capture, driver road and weather briefings, maintenance schedules and load updates.
Manufacturing and wholesale
Orders from email entered into your system, quote drafts, stock tracking and supplier follow-up.
Nonprofits
Donor thank-yous, grant deadlines, volunteer schedules and board reports.
Agencies and consultants
Client reports, proposal drafts, onboarding steps and time tracking reminders.
Start with one chore.
Add more if it helps.
Tell us the chore
What keeps eating your week, and which tools you use now. A rough description is fine.
Get a written scope
What it will do, what it connects to and what it costs, in writing before work starts.
We build and test it
We test it on real examples from your business and fix the problems we find.
You approve it
Nothing goes live until you have seen it work. You decide what still needs a person’s okay.
You stay in control.
You choose what needs approval
Steps that reach a customer, move money or change an important record can wait for your okay. Some, like a live phone line, respond on their own, so we agree the rules up front.
It works with what you have
We connect the tools you already use wherever we can, rather than asking your team to learn new software.
You can see what it did
We set automations up to keep a record of their work and alert someone when a run fails.
What we won’t build.
- Fake reviews, or systems that only ask happy customers for a review.
- Spam, or calls and texts to people who have not agreed to them.
- Web data collection that breaks a site’s terms.
- Systems that make hiring, credit, housing, medical or legal decisions without a person deciding.
- AI that denies being AI when someone sincerely asks.
What can WildRun AI automate?
Repetitive work across a small business: answering calls, following up on leads, sorting email, scheduling, invoicing, paperwork, reports and custom AI assistants. Each job is scoped and priced in writing before work starts, and anything that reaches a customer or moves money can wait for your approval. We do not promise specific time or cost savings.
Common questions about AI automation
Looking to get found on Google and in AI answers instead? See managed SEO, AEO and GEO.
How much does an automation cost?
It depends on the job, so we quote each one in writing before work starts. Connecting two apps is a small project. A custom AI agent is a larger one. Any software or usage fees are listed separately, so you can see them before you decide.
What if the automation I want is not on this list?
Ask anyway. The list shows the kind of work we can take on, and it is not a limit. If we do not think something is worth automating, or AI is the wrong tool for it, we will tell you.
Do I have to replace my current software?
Usually not. Many automations can connect to the tools you already use. If a tool has no way to connect, we will explain the options, including keeping that step manual.
Will AI make mistakes?
Sometimes, yes. That is why we test on real examples, keep a record of what the automation does and can put a person’s approval in front of the steps where an error would matter.
What happens to my business and customer data?
We ask for the least access the job needs and tell you which outside services your data will pass through. Patient, legal and financial records can carry extra rules, so we check those with you before building anything.
What happens when something changes or breaks?
Automations need upkeep, because the tools they connect to change. We agree who handles upkeep as part of the written scope, whether that is ongoing support or a handoff to your team.
Do you only work with Central Oregon businesses?
We are based in Bend, Oregon, and much of this work can be done remotely, so businesses elsewhere in the US are welcome to ask.
Is this part of your SEO service?
No. AI automation is a separate service, and you can hire us for either one without the other.
What should we
take off your plate?
Tell us about one chore, or send the ones you ticked. We’ll email you with a few questions and let you know whether it’s worth automating.
0 chores picked
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